Senior Human Resources Generalist
Accepting Applications until October 25th, 2019
Who We Are
Project for Pride in Living, Inc. (PPL) is a nonprofit organization dedicated to empowering low-income people to become self-reliant through integrated services. When joining PPL, you become a part of a diverse team whose goal is to assist our residents and communities with the groundwork they need, not only to survive, but also to thrive. We are eager to welcome others to our team who are dedicated to serving our residents and pursuing our mission to build the hope, assets, and self-reliance of individuals and families who have lower incomes by providing transformative affordable housing and employment readiness services. PPL has deepened it strategy around diversity, equity and inclusion. An internal and external racial equity framework was developed that undergirds our work as an employer, community partner, and service provider. This is a rewarding career opportunity with a premier “go to” nonprofit known for its work and driving results that build stable families and strong communities.
PPL Statement of Equity
PPL strives to be an equitable and inclusive organization committed to elevating the voices of the communities we serve who are disproportionately affected by system inequities.
The Senior Human Resource Generalist will provide management support and training to the organization and provide excellent customer service in support of PPL’s mission. The Senior Human Resource Generalist acts as a liaison between employees and management to answer questions or concerns regarding company policies, practices and regulations. This position is responsible for collecting and analyzing human resources data and making a recommendation for changes to the Director of Human Resources. This position will be responsible for all recruiting and onboarding processes and administer employee compensation, training and benefit programs.
The Senior Human Resource Generalist will work with the Director of Human Resources to create an inclusive and welcoming environment for all individuals in regards to diversity which may include geography, race, ethnicity, socioeconomic status, immigration status, veteran status, familial status, sexual orientation, gender and gender identity/expression, age, ability and religion. Utilizing a strong racial equity lens in the execution of duties is critical to the success of this position.
Essential Duties and Responsibilities:
Recruitment and External Outreach
- Implement procedures for sourcing and recruiting potential applicants for exempt and non-exempt positions.
- Develop relationships and community networks in order to expand connections that are needed to reach a diverse candidate base.
- Determine recruitment sources, write and post internal and external job postings, attend local college and community job fairs and leverage social media networking tools in partner with PPL’s communication department.
- In conjunction with the Director of Human Resources identify what sort of barriers are present that are hindering the acquisition of diverse talent at all levels of the organization.
- Assist managers with phone interviews and in-person interviews as needed. Develop and update interview guides for new and existing positions.
- Process candidate background and reference checks. Prepare offer letters.
- Oversee pre-employment requirements for each new staff.
- Communicate onboarding timeline with supervisors and ensure they are prepared for the new employee.
- Ensure all required internal documents are completed in preparation for employee first day (i.e. e-mail, office location, phone, computer, etc.)
- Welcome new employees’ upon their arrival.
- Facilitate employee orientation and provide them a tour of the PPL Campus.
- Process new hire paperwork and create various reports for management as needed.
- Coordinate the New Employee Tour and Executive Team luncheon.
- Identify and assess training needs through surveys, interviews with employees, and/or consultation with managers and supervisors.
- Offer specific training programs to help employees maintain or improve job skills.
- Train new hires as well as seasoned employees.
- Plan, organize and implement a range of training activities.
- Schedule trainings based on availability of classrooms, equipment, and instructors.
- Collect feedback on training sessions from attendees to use for future improvements to content and presentation.
- Monitor, evaluate and record training activities and program effectiveness.
- Assist the Director of Human Resources in reviewing and updating the employee handbook and PPL policies as needed.
- Administer employee benefits including health, dental, flex spending, HSA, short and long term disability, and 403(b). Work with vendors to ensure accurate benefit billing, account changes, and employee selections.
- Assist in the coordination, preparation and the annual benefit open enrollment.
- Assist in the coordination of the annual performance review process.
- Active participation on an internal PPL Committee to enhance cross collaboration with staff (i.e. Diversity, Equity and Inclusion (DEI), Public Policy, Integration and Innovation, etc.)
- Manage the Family Medical Leave Act and the employees’ right to take FMLA leave. Ensures compliance with the law as well as assures compliance with recordkeeping.
- Manage short term disability claims, file and monitor claim progress, and answer employee questions regarding claims.
- Perform other duties as assigned or directed
Payroll and Compliance Support
- Serve as a back-up to the HR Generalist to process biweekly payroll including data entry, new hire information, salary adjustments, employee deductions, and garnishments. Transmits payroll data to ADP.
- Required to stay abreast of the payroll processing system and changes in wage and tax laws.
- Back-up the HR Generalist to administer enrollment and servicing of employee benefit plans including: Health Insurance, Dental Insurance, Disability Insurance, Life Insurance, Flexible Spending Accounts, 403(b) Plan and COBRA coverage.
- Assist finance with preparation for 403(b) audit, work with auditors by preparing reports, retrieving employee records, etc.
- Manage the employee personnel file organization system.
This position is not responsible for direct supervision but will serve in a lead role to the HR Generalist. In the future this position could supervise one or more staff.
To perform this job successfully, an individual must be able to:
- Ability to collaborate, create and cultivate relationships at multiple levels utilizing meaningful communication.
- Represent PPL at external Job Fairs, College Fairs, Community partners, etc.
- Excellent problem-solving, conflict resolution and analytical skills.
- Willingness and commitment to engage in and dedicate time to developing personal cultural competency.
- Demonstrated ability to work and communicate effectively with people of diverse backgrounds.
- Passion and commitment to building an inclusive and equitable work environment.
- Ability to meet deadlines and adapt to frequent changes.
- Ability to take initiative and to work both independently and as part of a team.
- High level of confidentiality.
- Knowledge of HR practices and employment law.
Minimum Technology Qualifications
The requirements listed below are representative of the knowledge, skill and/or ability required while using technology, equipment and systems.
- Integrated HRIS database experience preferred
- Demonstrated proficiency in MS Word, Outlook, and Excel
- Ability to navigate the internet, HRIS system and electronic timecard system
- Ability to navigate computer networks (files, drives, and folders)
- Experience with ADP Workforce Now preferred
Education and Experience
- Bachelor’s degree in Business Administration, Human Resources or related field
- 5+ years of human resources experience
- Any similar combination of education and experience
- PHR or SHRM-CP certification preferred
- Previous payroll experience preferred
Benefits: Health & Dental; Employer Paid Short & Long Term Disability Insurance, Employer Paid Life Insurance; Voluntary Life Insurance; Health Savings Account (HSA) or Flexible Spending Account (FSA); PTO & Paid Holidays; 403(b) Retirement Plan with Employer Match.
Salary: $60,000 - $65,000 (DOQ)
PPL is an EEO/AA employer. PPL participates in the federal E-verify program to confirm the identity and employment authorization of all newly hired employees.
In compliance with the Americans with Disabilities Act, the organization will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.