Data & Compliance Coordinator
Accepting applications until filled.
Who We Are
Project for Pride in Living, Inc. (PPL) is a nonprofit organization dedicated to empowering low-income people to become self-reliant through integrated services. When joining PPL, you become a part of a diverse team whose person-centered approach to services ensures individuals and families receive the housing and ecosystem of support they need to achieve greater stability now and for the next generation. We are eager to welcome new team members dedicated to serving our residents and pursuing our mission to build the hope, assets, and self-reliance of individuals and families who have lower incomes by providing transformative, affordable housing and employment readiness services. PPL strives to be an equitable and inclusive organization committed to elevating the voices of the communities we serve that are disproportionately affected by systemic inequities.
PPL is in search of a full-time Data & Compliance Coordinator to join its Resident Support team. This position provides data, compliance, and administrative support for Resident Services. Responsible for accurate and timely management of data in multiple databases for reporting, reimbursement, and grant writing purposes. Quality assurance activities include regular administrative file reviews. Administrative support assignments assist managers and directors in implementing programs.
Job duties and responsibilities include:
- Accurately collect and enter participant data into multiple databases – Apricot, Homeless Management Information System (HMIS), and Mental Health Information System (MHIS). Involves exchanging information, tracking, and coordinating with staff.
- Generate and submit reports to internal staff and external stakeholders.
- Analyze program data and perform quality control checks of data.
- Maintain effective data entry procedures.
- Export and import data across database systems.
- Provide Apricot database training and support for staff.
- Serve as primary staff to keep current on database and data element requirements.
- Manage file storage and archiving, including electronic and paper records.
Quality Assurance and Program Eligibility
- Provide Supportive Housing eligibility review for internal and external programs.
- Perform regular file reviews for accuracy and completeness.
- Facilitate timely documentation of disability and housing recertification data.
- Monitor inventory and order office and program supplies.
- Process invoices, reconcile gift card & credit card logs and receipts.
- Oversight and ordering of credit cards, debit cards, gift cards, keys, cash, and phones.
- Produce monthly Housing Supports orders.
- Coordination and distribution of phone plan for Housing Support residents.
- Provide a range of diverse administrative support to directors and managers in effectively delivering services.
- Initiate and assist the team in the day-to-day operations of the department.
- Provide project management for seasonal projects such as National Night Out, holiday events, summer picnic, kids coat drive, etc.
- Connect with residents in a support role at events.
- Communicate and coordinate with all team members and other needed internal and external stakeholders.
- Participate in internal and external professional development, team meetings, special initiatives, PPL committees, and organization-wide meetings.
A detailed job description is available upon request or when selected for the next phase of the hiring process.
Will not be responsible for supervision.
- Bachelor’s Degree with 1-3 years of experience or Associates Degree with 2-3 years of experience in database management, nonprofit or business administration.
- Experience with data entry and reporting using program databases (HMIS a plus).
- Detail-orientated and able to provide analysis of data, file compliance, etc.
- Self-starter with excellent verbal and written communication skills.
- Ability to efficiently coordinate, track and complete multiple tasks as well as adjust to changing priorities.
- Ability to work independently and as a team member.
- Ability to respond to the unique cultural, economic and social needs and resources of residents, using these unique resources to meet their goals.
- Ability to maintain confidentiality and boundaries in all interactions with residents, staff, volunteers, and the public. Must have a valid driver’s license, a good driving record, proof of insurance, and access
We know that employee health and well-being matters, so take care of yourself with PPL-sponsored health & dental insurance, employer-paid short & long-term disability insurance, life insurance, and paid parental leave. Voluntary life insurance; Health Savings Account (HSA) or Flexible Spending Account (FSA); PTO & Paid Holidays. 403(b) retirement plans with employer match; well-being programs, summer half-day Fridays; and an impactful presence in an organization that makes a difference in many lives.
Salary/Wages: $20.00 – $22.00/hr., DOQ
Qualified candidates can apply online via this link https://www.ppl-inc.org/careers. Include a cover letter and resume. The hiring process includes phone screens and virtual/ in-person interviews, references, and background checks for final candidates.
PPL strives to be an equitable and inclusive organization committed to elevating the voices of the communities we serve those who are disproportionately affected by systemic inequities. Persons of color, women, and members of the LGBTQ community, veterans, and individuals with disabilities are strongly encouraged to apply.
PPL is an EEO/AA employer. Applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance.
PPL participates in the federal E-verify program to confirm all newly hired employees' identities and employment authorization.
In compliance with the Americans with Disabilities Act, the organization will provide reasonable accommodations to qualified individuals with disabilities and encourage prospective and current employees to discuss potential accommodations with the employer.