Assistant Property Manager – St. Paul

Minneapolis, MN

Accepting Applications until Filled

Who We Are  

Project for Pride in Living, Inc. (PPL) is a nonprofit organization dedicated to empowering low-income people to become self-reliant through integrated services. When joining PPL, you become a part of a diverse team whose goal is to assist our residents and communities with the groundwork they need, not only to survive but also to thrive. We are eager to welcome others to our team who are dedicated to serving our residents and pursuing our mission to build the hope, assets, and self-reliance of individuals and families who have lower incomes by providing transformative, affordable housing and employment readiness services.

Job Summary

PPL is in search of an outstanding Assistant Property Manager to join its Property Management team. The Assistant Property Manager is responsible for the day-to-day operations of properties including marketing, leasing, income certification, and recertification, rent collection, housekeeping, grounds maintenance and curb appeal, non-maintenance contracting, and site inspections.

Duties and responsibilities include:   

Marketing and Leasing:

  • Take marketing calls; show units; complete traffic reports; keep occupancy data current.
  • Complete income certification and recertification of residents in a timely, accurate manner; document income certification in the manner designated by the Compliance Manager.
  • Answer and route telephone calls and miscellaneous questions from tenants, other PPL employees, clients, and the public, and provide customer service.

Compliance Activities:

  • Update records in various government subsidy programs
  • Assist with data entry of Compliance reports in Excel & Yardi spreadsheets
  • Assist with collecting and organizing compliance training materials
  • Interaction with tenants regarding compliance documentation
  • Responsible for generating some basic reports including the preparation of responses to agency file audit reports
  • Filing
  • System maintenance

Budget Management:

  • Monitor delinquent rents and fees, support property manager in taking appropriate action to collect rents and fees, file Unlawful Detainers and represent properties in court if required.
  • Review, allocate, and code utility and vendor bills for designated services.
  • Provide support in budget process and information for designated line items

Property Conditions and Operations:

  • Maintain appearance of properties the best possible advantage within available resources, and coordinate with Property Manager and Maintenance Department regarding inspections, maintenance and apartment turns.
  • Coordinate inspections, access to units, and other property access.
  • Perform related administrative duties.
  • Performs other duties as directed/assigned.

A detailed job description is available upon request or when selected for the next phase of the hiring process.

Supervisory Responsibilities:

No supervisory responsibilities are required.

Minimum Requirements:

Ability to use:

  • Spreadsheet and accounting software.
  • Office equipment including telephone and voicemail systems, copier, printer, fax machine, and scanner.
  • MS Word and Outlook
  • The Internet and electronic timecard system
  • Computer Network (files, drives, and folders)
  • Demonstrated competence in Property Management.  Related post-secondary coursework is a plus.
  • 1-2 year’s experience in general customer service, property management, real estate, or another closely related field.
  • Or any combination of education and experience that provides equivalent knowledge, skills, and abilities to perform the job duties satisfactory.
  • Familiarity with low-income housing funding mechanisms, including operating subsidy programs.
  • Excellent communication skills, written and verbal. 
  • Strong problem-solving ability.
  • Current Driver’s License and reliable vehicle with insurance. No more than 3 moving violations in three years.  
  • Must be fully vaccinated for COVID-19 OR submit weekly COVID testing results (At-home testing accepted)

Education and/or Experience:

  • Demonstrated competence in Property Management.  Related post secondary course work a plus.
  • 1-2 years experience in general customer service, property management, real estate, or other closely related field.
  • Or any combination of education and experience that provides equivalent knowledge, skills, and abilities to perform the job duties satisfactory.
  • Familiarity with low-income housing funding mechanisms, including operating subsidy programs.


Benefits:   

Employer-sponsored health & dental insurance; employer-paid short & long term disability insurance, life insurance, and paid parental leave.  Voluntary life insurance; Health Savings Account (HSA) or Flexible Spending Account (FSA); PTO & Paid Holidays; 403(b) retirement plan with employer match; summer half-day Fridays; and an impactful presence in an organization that makes a difference in many lives.

Salary/Wages: $18.50-$20.00/hr., DOQ

PPL’s work is now a Hybrid Model where 60% of the work week in office or onsite at satellite locations.  Our Hybrid Model refers to the split between working the in the office (60%) and at home (40%) of the time.  Over a 5-day work week, this equates to 3 days working in the office and opportunity to work from home another 2 days.

Application Process:

Qualified candidates can apply online. Include a cover letter and resume. The hiring process includes phone screens and in-person interviews, references, and background checks for final candidates. 

PPL strives to be an equitable and inclusive organization committed to elevating the voices of the communities we serve that are disproportionately affected by systemic inequities. Persons of color, women, members of the LGBTQ community, veterans, and individuals with disabilities are strongly encouraged to apply

PPL is an EEO/AA employer. PPL participates in the federal E-verify program to confirm the identity and employment authorization of all newly hired employees. 

In compliance with the Americans with Disabilities Act, the organization will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.