Facilities Specialist - South/Central

Minneapolis, MN

Accepting Applications until Filled

Who We Are  

Project for Pride in Living, Inc. (PPL) is a nonprofit organization dedicated to empowering low-income people to become self-reliant through integrated services. When joining PPL, you become a part of a diverse team whose goal is to assist our residents and communities with the groundwork they need, not only to survive but also to thrive. We are eager to welcome others to our team who are dedicated to serving our residents and pursuing our mission to build the hope, assets, and self-reliance of individuals and families who have lower incomes by providing transformative, affordable housing and employment readiness services.

Job Summary

PPL  is looking for a talented Facilities Specialist to assist with the day-to-day physical operations of PPL's South and Central Minneapolis properties. The Facilities Specialist will coordinate with the Property Manager, Maintenance Technician, and Facilities Manager to monitor conditions and activities at several sites in PPL's South and Central Minneapolis portfolios. As a roving site presence, the incumbent will prepare detailed reports for the Property Manager on various site observations. Will perform light maintenance. Will coordinate activities related to inspections and apartment turns and share overall responsibility with the Property Manager and other Portfolio Team members in providing clean, safe, and well-maintained housing for PPL residents and work to enhance our goal of being great neighbors in the communities in which we manage properties.

Work Schedule: Mon-Fri - 40 hours per week-8:00am- 4:30pm

Essential Duties and Responsibilities: The following duties are normal for this position. These duties are not to be construed as exclusive or all-inclusive.

  • Coordinate with Maintenance Technician work orders for Preventive Maintenance, inspection preparation and/or correction, and apartment make-ready to ensure timely completion.

  • Coordinate activities in preparation for inspections by other agencies and investors, including pre-inspection walk-through, creating work orders as needed- the day before monitoring the site for preparedness, and then follow-up work orders to correct any deficiencies cited.

  • Performs regularly scheduled site monitoring for the curb appeal and overall condition of properties and grounds, frequent courtesy check-ins with PPL residents and neighbors, and prepares written weekly site inspection reports for the Property Manager.
  • Prioritize with Maintenance Technician appropriate paperwork related to maintenance, including timesheets, work orders, mileage logs, tenant door-hangers, and all other appropriate documentation.
  • Assist Property Manager with scheduling apartment make-ready tasks with the goal of turning all units within three days or less. 
  • Make periodic inspections of grounds, buildings, plumbing, security (i.e., entry doors and lighting), electrical, fixtures, appliances, and major equipment; enter inspection reports and work order requests daily in Yardi and close work orders when completed.
  • Inspect all vacant units weekly.
  • Represent PPL in a professional, courteous manner, including neatness and cleanliness, and with a PPL photo ID badge prominently displayed. Maintain positive, professional relations with all residents, neighbors, law enforcement officers, liaisons, and city and agency inspectors.
  • Represent PPL in local neighborhood watch or other community organizations and meetings.
  • Provide PPL South and Central residents with the opportunity to report concerns, tell us what is working well, recommend improvements, etc.
  • Coordinate (and sometimes lead) emergency response team (along with PPL supervisors, Security Consultant,s and MPD officers) to investigate Incidents of property damage, injury, fights, police raid, etc.) on PPL sites. Submit same-day Incident Reports to Supervisor.

Additional Tasks and Responsibilities:  While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other members.

  • Participate in mandatory and assigned trainings, meetings, and committees as requested by Supervisor.
  • Provide information on assigned functions.
  • Perform related administrative duties.
  • Answer and route telephone calls and miscellaneous questions from employees, clients, and the public, and provide customer service as needed.
  • Performs other duties as directed/assigned.

 Supervisory Responsibilities:

  • No supervisory responsibilities are required at this time.

Qualifications & Credentials Include: 

Minimum Requirements

  • Knowledge of general maintenance, including HVAC systems, electrical, plumbing and appliance repair.
  • A boiler's license would be a plus.
  • Must have a valid driver's license with a good driving record, own a vehicle, and possess proof of auto insurance.
  • Strong organizational skills and attention to detail.
  • Must be comfortable working with diverse populations.
  • Excellent communication skills, written and oral.
  • Must provide minimum basic tools for light maintenance tasks.
  • Great communication skills.
  • Valid driver's license, three years of good driving experience, and be willing to drive 15 passenger van.

Education and/or Experience:

  • High school diploma or equivalent required; technical or vocational training preferred.
  • 1-2 years of property management maintenance, construction, or another closely related field.
  • Or any combination of education and experience that provides equivalent knowledge, skills, and abilities to perform the job duties satisfactorily.

A detailed job description is available upon request or when selected for the next phase of the hiring process.

PPL's work is now a Hybrid Model where 60% of the workweek is in the office or onsite at satellite locations. Our Hybrid Model refers to the split between working in the office (60%) and at home (40%) of the time. Over a 5-day work week, this equates to three days working in the office and the opportunity to work from home for the other two days.

Salary: $20.00-$25.00 Hr., DOQ

Benefits: Health & Dental; Employer Paid Short & Long Term Disability Insurance, Employer Paid Life Insurance; Paid Parental Leave; Voluntary Life Insurance; Health Savings Account (HSA) or Flexible Spending Account (FSA); PTO & Paid Holidays; 403(b) Retirement Plan with Employer Match; Summer half-day Fridays; an impactful presence in an organization that makes a difference in many lives. 

How to Apply:  

Qualified candidates can apply online. The hiring process includes phone screens and in-person interviews, references, and background checks for final candidates. Include a cover letter and resume. 

PPL strives to be an equitable and inclusive organization committed to elevating the voices of the communities we serve, those who are disproportionately affected by systemic inequities. Persons of color, women, members of the LGBTQ community, veterans, and individuals with disabilities are strongly encouraged to apply. 

PPL is an EEO/AA employer. PPL participates in the federal E-verify program to confirm the identity and employment authorization of all newly hired employees.

In compliance with the Americans with Disabilities Act, the organization will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.