Project for Pride in Living, Inc. (PPL) is a nonprofit organization dedicated to empowering low-income people to become self-reliant through integrated services. When joining PPL, you become a part of a diverse team whose goal is to assist our residents and communities with the groundwork they need, not only to survive, but also to thrive. We are eager to welcome others to our team who are dedicated to serving our residents and pursuing our mission to build the hope, assets, and self-reliance of individuals and families who have lower incomes by providing transformative affordable housing and employment readiness services.
As part of the Career Center Administrative Support Services Team, the Administrative Assistant will provide administrative expertise and support to our guests and visitors in the PPL Campus-Career Center Building. In this position, you will provide general administrative and clerical assistance to internal and external customers through greeting and directing visitors, answering a multi-line phone system, processing mail, ordering office supplies and overseeing conference room and van fleet calendars. We are looking for a professional individual with strong attention to detail, ability to multitask, and excellent customer service skills.
Essential Duties and Responsibilities:
Respond to inquiries from all callers, visitors, guests, staff members, clients, or volunteers and make appropriate referrals in a respectful and timely manner.
Oversee Outlook calendars including conference rooms, van fleet & other resources.
Distribute and deliver US and interoffice mail daily; assist in processing daily mail including overnight, registered and international items; postmarking outgoing mail using postage meter. Facilitate courier delivery service when requested. Maintain postage accounts and permits.
Provide administrative support that include but are not limited to, data entry, meeting set-up, invoice processing, copy projects, mailings, solving office equipment problems, & routing faxes.
Order and maintain inventory of office supplies.
Maintain sufficient program specific information in the lobby such as brochures, handouts, and other items used to disseminate program information.
Provide general upkeep to the lobby area and all common areas of the Career Center.
Proficient in the use of Microsoft Office.
Able to operate a multi-line phone system effectively.
Excellent organizational skills, ability to prioritize and handle multiple tasks and follow projects through to completion in a timely manner.
Must have excellent interpersonal skills and strong desire to serve people from diverse cultures, economic and social situations.
Ability to take initiative and to work both independently and as part of a team.
Ability to lift and carry up to 30 lbs.
Education and/or Experience
High School Diploma/GED and one year of office administration or front desk experience
Benefits: Health & Dental; Employer Paid Short & Long Term Disability Insurance, Employer Paid Life Insurance; Voluntary Life Insurance; Health Savings Account (HSA) or Flexible Spending Account (FSA); PTO & Paid Holidays; 403(b) Retirement Plan with Employer Match.
Salary: $16.00-$17.00/hr., DOQ
PPL is an EEO/AA employer. PPL participates in the federal E-verify program to confirm the identity and employment authorization of all newly hired employees.
In compliance with the Americans with Disabilities Act, the organization will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.